Annual ROC Filing
Annual ROC Filing
Registrar of Companies filing, is a mandatory compliance requirement for companies registered in India under the Companies Act, 2013. It refers to the submission of specific forms and documents to the ROC, detailing a company's financial performance, management structure, and other statutory information. These filings are essential for maintaining the company's legal standing and ensuring public access to corporate information.
Importance of ROC Filing
Legal Compliance and Avoidance of Penalties: Ensures adherence to the Companies Act, 2013. Prevents penalties and legal actions.
Enhanced Corporate Credibility: Regular ROC compliance demonstrates a company's commitment to transparency and ethical business practices. This fosters trust among investors, customers, suppliers, and other stakeholders, thereby enhancing the company's reputation and credibility in the market.
Facilitates Business Operations: ROC filings are essential for various business activities, such as opening bank accounts, securing loans, entering into contracts, and participating in government tenders. A company's compliance status is often a prerequisite for these operations.
Maintaining Company Records: ROC filing helps maintain accurate and up-to-date records of a company, including details about its directors, shareholders, financial statements, and other important information.
Key Documents in ROC Filing
Form AOC-4: Filing of Financial Statements:
Annual financial statements, including the balance sheet, profit and loss account, and cash flow statement
Due Date: Within 30 days from the date of the Annual General Meeting (AGM).
Form MGT-7: Annual Return
Annual return providing details about the company's shareholders, directors, and financial performance.
Due Date: Within 60 days from the date of the AGM
Form MGT-14: Filing of Resolutions
Filing of resolutions passed by the board of directors or shareholders
Due Date: Within 30 days from the date of passing the resolution
Form DIR-12: Intimation of Changes in Directors
Notification of changes in the board of directors or key managerial personnel.
Due Date: Within 30 days from the date of the change.
Form SH-7: Alteration of Share Capital
To notify the ROC about changes in the company's share capital, such as increase or decrease in authorized share capital.
Due Date: Within 30 days from the date of the resolution.
6. Form PAS-3: Return of Allotment
To inform the ROC about the allotment of shares to shareholders.
Due Date: Within 15 days from the date of allotment.
Online ROC Filing:
Log in to the MCA Portal using your Business User credentials.
Navigate to Company e-Filing > Upload e-Form.
Browse and select the validated e-form file from your system.
Upon successful upload, a Service Request Number (SRN) will be generated
After uploading, the system will display the applicable fee
After payment, an acknowledgment receipt will be generated.
Use the SRN to track the status of your filing.
Navigate to Track Your Transaction Status on the MCA portal and enter the SRN to view the current status.
Penalties for Late Filing
Delays in filing ROC documents attract penalties based on the duration of the delay:
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